Privacy Policy

This Privacy Policy explains how quantatrixae B.V. ("we", "our", or "us") collects, uses, and protects your personal information when you use our website and services. We are committed to protecting your privacy and ensuring transparency about our data practices.

Last Updated: 1 January 2026

Data Controller Information

The data controller responsible for your personal data is:

  • Company: quantatrixae B.V.
  • Registration Number: KvK 36985214
  • VAT Number: NL368521479B01
  • Address: Rozengracht 177, 1036 UZ Amsterdam, North Holland, Netherlands
  • Email: privacy@quantatrixae.world
  • Phone: +31 203094046

Data We Collect

We collect various types of personal data to provide our services effectively. The data we collect includes information you provide directly to us and information we collect automatically when you use our website and services.

Information You Provide

  • Contact Information: Name, email address, phone number, company name, and job title when you contact us or request information about our services
  • Account Information: Username, password, and profile information when you create an account for our analytics platform
  • Communication Data: Messages, feedback, and other communications you send to us
  • Project Data: Construction project information, financial data, and performance metrics you upload to our analytics platform

Information We Collect Automatically

  • Website Usage Data: Pages visited, time spent on pages, click patterns, and navigation paths
  • Technical Information: IP address, browser type, device information, operating system, and referral URLs
  • Analytics Data: Website performance metrics and user interaction data through Google Analytics

How We Use Your Information

We use your personal data for legitimate business purposes and to provide our services. How we use your information depends on the services you use and your relationship with us.

Service Provision

  • Providing access to our analytics platform and related services
  • Processing and analysing your construction project data
  • Generating reports and insights based on your data
  • Providing customer support and technical assistance

Communication

  • Responding to your enquiries and requests
  • Sending service updates and important notifications
  • Providing information about new features and services
  • Sending marketing communications (with your consent)

Legal and Business Purposes

  • Complying with legal obligations and regulatory requirements
  • Protecting our rights and interests
  • Preventing fraud and ensuring security
  • Improving our services and website functionality

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

  • Contractual Necessity: To perform our contractual obligations when providing services
  • Legitimate Interests: For business operations, security, and service improvement
  • Consent: For marketing communications and optional features
  • Legal Compliance: To comply with applicable laws and regulations

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

For detailed information about the cookies we use, please refer to our Cookie Policy.

Data Sharing and Disclosure

We do not sell your personal data to third parties. We may share your information in the following circumstances:

Service Providers

We work with trusted third-party service providers who assist us in delivering our services, including:

  • Cloud hosting and data storage providers
  • Analytics and monitoring services
  • Customer support and communication tools
  • Payment processing services

Legal Requirements

We may disclose your information when required by law or to:

  • Comply with legal processes and court orders
  • Respond to government requests
  • Protect our rights and property
  • Ensure user safety and prevent fraud

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy and to comply with our legal obligations. Our data retention periods are based on business needs and legal requirements.

Retention Periods

  • Account Data: Retained whilst your account is active and for 3 years after account closure
  • Project Data: Retained according to your service agreement, typically 5-7 years
  • Communication Records: Retained for 3 years for customer service purposes
  • Website Analytics: Retained for 26 months in accordance with Google Analytics settings

Your Rights

Under GDPR and applicable data protection laws, you have the following rights regarding your personal data:

Access and Portability

  • Right of Access: Request a copy of the personal data we hold about you
  • Right to Data Portability: Receive your data in a structured, machine-readable format

Correction and Deletion

  • Right to Rectification: Request correction of inaccurate or incomplete data
  • Right to Erasure: Request deletion of your personal data in certain circumstances

Processing Limitations

  • Right to Restrict Processing: Request limitation of how we process your data
  • Right to Object: Object to processing based on legitimate interests
  • Right to Withdraw Consent: Withdraw consent for processing where consent is the legal basis

Exercising Your Rights

To exercise any of these rights, please contact us using the contact information provided below. We will respond to your request within one month and may require verification of your identity.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Our security measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication systems
  • Employee training on data protection
  • Incident response procedures

International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). When we transfer data internationally, we ensure appropriate safeguards are in place, including:

  • Adequacy decisions by the European Commission
  • Standard Contractual Clauses
  • Binding Corporate Rules
  • Certification schemes and codes of conduct

Children's Privacy

Our services are not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal data from a child under 16, we will take steps to delete such information promptly.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "Last Updated" date. We encourage you to review this policy periodically.

Supervisory Authority

If you have concerns about our data protection practices, you have the right to lodge a complaint with the relevant supervisory authority. In the Netherlands, this is the Autoriteit Persoonsgegevens (Dutch Data Protection Authority).

Contact Information

If you have any questions about this Privacy Policy or our data protection practices, please contact us:

We are committed to addressing your privacy concerns promptly and transparently. Please do not hesitate to contact us if you need clarification on any aspect of our data processing activities.